USD 410 Board of Education met in special session Nov. 30 to hear recommendations from P1 Group Inc., a Lenexa company that recently conducted a facilities assessment for Hillsboro Elementary School and Hillsboro Middle/High School.
The presentation, delivered by Dana Dunn, director of business development for K-12 facilities at P1 Group, focused primarily on deferred maintenance and construction needs of district facilities as well as funding options to meet those needs.
Rusty Roderick, an engineer and vice president of P1 Group, was also at the meeting to field questions.
“We’re facility experts,” Dunn told the board about P1 Group, which according to its website specializes in construction, fabrication, facility maintenance and energy services. The company works with education, government, commercial and healthcare entities.
“All I do is work with schools,” Dunn told the board in his introduction.
This fall, a team from P1 Group made an on-site district visit where they inspected facilities as well as gathered information from interviews and focus groups about perceived needs.
“We met with administrators and conducted three focus groups—elementary teachers and staff, middle/high school staff and teachers, and a group of students,” he said.
Among the primary needs identified, Dunn listed enhancements for safety and security, healthy learning environment, aesthetics and functionality.
Heating, ventilation and cooling, along with plumbing and roof repair or replacement were on the list of deferred maintenance.
“Deferred maintenance isn’t pretty to look at,” Dunn said, adding that it’s much easier to justify expenditures to the public when new facilities are built.
Accessibility was one of the needs identified by the student focus group, which Dunn said surprised him because that hasn’t been a response he typically expects to hear from students.
Dunn also reviewed options available for financing and funding, which included State of Kansas contracts, general contracting for design-bid-build projects, construction management for large bond projects and energy saving performance constructing.
The board will have to decide which improvements are priority and what those improvements will cost.
The P1 Group proposal would involve an investment-grade audit, which Dunn referred to as an “engineered approach” to addressing and financing needs. The company, after completing an extensive audit at a cost of $12,200, must provide the district with sufficient savings or no payment would be required for the audit.
The board will review and process the information presented, Superintendent Max Heinrichs said.
Heinrichs reported that bids, due this week, for a used activity bus will be reviewed at the Dec. 12 regular meeting.
The board also met in executive session for 40 minutes for matters related to personnel.
Board member Kim Klein participated in the meeting via conference call. Board member Jim Paulus was absent.